1. Introduction

Oceania Legal Pty Ltd (ABN 75 628 524 916) ("Oceania Legal", "we", "us" or "our") is committed to protecting the privacy, confidentiality and security of personal information.

This Privacy Policy explains how we collect, use, disclose, store and otherwise handle personal information through our website and in connection with enquiries regarding our legal and consulting services.

By accessing or using our website, you acknowledge that you have read and understood this Privacy Policy. This Privacy Policy should be read together with our Website Terms of Use.

2. Who We Are

Oceania Legal is an Australian commercial law firm and legal consultancy providing legal, governance, procurement, technology, commercial contracting, regulatory and strategic advisory services to businesses, organisations and individuals.

3. Our Privacy Obligations

Oceania Legal is subject to the Privacy Act 1988 (Cth), including the Australian Privacy Principles (APPs). Where applicable, we also seek to comply with relevant international privacy and data protection laws, including:

• The General Data Protection Regulation (EU GDPR)

• The UK General Data Protection Regulation (UK GDPR)

• Applicable privacy laws in jurisdictions where our clients, suppliers or service providers are located

In addition to our privacy obligations, Oceania Legal is bound by professional duties of confidentiality and legal professional privilege.

4. Information We Collect

We may collect personal information including:

• Name

• Job title and organisation

• Postal address

• Email address

• Telephone number

• Professional details

• Information provided through enquiry forms

• Information contained in correspondence with us

• Billing and payment information

• Recruitment and employment application information

• Technical information relating to use of our website

Depending on the nature of your enquiry, we may also collect information necessary for us to assess or provide legal services.

5. Information We Collect Automatically

When you access our website, we may automatically collect information including:

• IP address

• Browser type

• Operating system

• Device information

• Pages visited

• Referring websites

• Date and time of access

• Usage and analytics information

This information assists us to improve website performance, security and user experience.

6. Cookies and Analytics

Our website may use cookies, pixels, tags and similar technologies to:

• Operate and secure our website

• Remember user preferences

• Analyse website performance

• Understand how visitors interact with our website

• Improve content and functionality

We may use analytics and website monitoring services such as Google Analytics, Microsoft Clarity, LinkedIn Insight Tag and similar technologies from time to time. Most web browsers allow users to control cookies through browser settings. Disabling certain cookies may affect website functionality.

7. How We Collect Information

We may collect information when you:

• Visit our website

• Submit an enquiry

• Subscribe to publications or updates

• Communicate with us by email, telephone or other means

• Engage with our content on social media

• Participate in events, webinars or seminars

• Apply for employment or consulting opportunities

We may also receive information from publicly available sources, professional advisers, referral partners and third-party service providers.

8. How We Use Personal Information

We may use personal information to:

• Respond to enquiries

• Provide legal and consulting services

• Manage client and supplier relationships

• Administer our website and systems

• Verify identity where required

• Communicate with clients and prospective clients

• Improve our services

• Undertake research, analytics and business planning

• Comply with legal and regulatory obligations

• Manage cybersecurity and fraud prevention

• Protect our legal rights and interests

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9. Artificial Intelligence and Technology-Assisted Services

Oceania Legal may utilise artificial intelligence, machine learning, automation and other technology-assisted tools to support legal research, document review, drafting, workflow management, knowledge management, cybersecurity, administration and service delivery.

Where such technologies are used, we seek to implement appropriate safeguards designed to protect confidential and personal information. We endeavour to engage reputable technology providers that maintain appropriate privacy, security and confidentiality commitments.

Unless authorised by a client or otherwise required by law, Oceania Legal does not intentionally permit confidential client information to be used for the training of publicly available artificial intelligence models.

The use of technology-assisted tools does not replace professional legal judgment, legal review or our professional obligations.

10. Disclosure of Personal Information

We may disclose personal information to:

• Professional advisers

• Barristers and expert consultants

• Courts, tribunals and regulatory authorities

• Government agencies where required by law

• Technology and cloud service providers

• Website hosting providers

• Payment service providers

• Cybersecurity providers

• Administrative support providers

• Contractors and consultants assisting our business operations

We only disclose personal information where reasonably necessary for the purposes described in this Privacy Policy or as otherwise authorised or required by law.

11. Overseas Disclosure and International Transfers

Oceania Legal uses cloud-based technology and professional service providers that may store or process information outside Australia. Personal information may be transferred to, stored in or accessed from jurisdictions including Australia, Singapore, the United States, the United Kingdom, the European Union and other countries in which our service providers operate.

Where personal information is transferred internationally, we take reasonable steps to ensure appropriate contractual, technical and organisational safeguards are in place.

12. Security of Personal Information

Oceania Legal maintains administrative, technical and physical safeguards designed to protect personal information from unauthorised access, disclosure, alteration or loss. Such measures may include:

• Access controls

• Encryption technologies

• Multifactor authentication

• Secure cloud infrastructure

• Cybersecurity monitoring

• Staff training

• Document management controls

• Incident response procedures

While we take reasonable steps to protect information, no method of transmission or storage is completely secure.

13. Data Breach Response

If Oceania Legal becomes aware of a data breach involving personal information, we will assess the incident and respond in accordance with applicable laws, including the Notifiable Data Breaches Scheme under the Privacy Act 1988 (Cth), where applicable.

14. Marketing Communications

We may provide legal updates, publications, event invitations and information regarding our services. You may opt out of receiving marketing communications at any time by following the unsubscribe instructions included in communications or by contacting us directly.

15. Data Retention

We retain personal information only for as long as reasonably necessary to:

• Provide services

• Comply with legal and regulatory obligations

• Satisfy professional conduct requirements

• Meet insurance and risk management obligations

• Resolve disputes

• Enforce legal rights

Information may be securely deleted, destroyed or de-identified when no longer required.

16. Access and Correction

You may request access to personal information we hold about you and request correction of inaccurate or incomplete information. Requests should be directed to our Privacy Officer using the contact details below. We may decline access where permitted by law.

17. International Privacy Rights

Individuals located in certain jurisdictions may have additional privacy rights, including rights relating to:

• Access

• Correction

• Deletion

• Restriction of processing

• Objection to processing

• Data portability

• Withdrawal of consent

These rights are subject to applicable legal exceptions.

18. Third Party Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices, content or security of third-party websites and encourage users to review their privacy policies.

19. Children's Privacy

Our website and services are not directed to children under the age of 16. We do not knowingly collect personal information from children without appropriate consent.

20. Changes to this Privacy Policy

We may amend this Privacy Policy from time to time. The most current version will always be available on our website and will take effect from the date of publication.

21. Contact Us

Privacy Officer Oceania Legal Pty Ltd

Email: contact@oceanialegal.com.au

Website: www.oceanialegal.com.au

If you believe we have breached applicable privacy laws, please contact us and we will investigate your concerns. You may also lodge a complaint with the Office of the Australian Information Commissioner (OAIC).